Estimates
It is difficult to estimate in some cases how much time will be required to complete a matter, bearing in mind the variety of circumstances that may arise. However, guidance as to likely costs will be given on receipt of instructions and sight of documents. Any estimates given will be based on the information available at the time and, although given in good faith, will not be binding. Please note that our minimum charge is £72.
Frequently asked questions
What does it cost?
A minimum fee applies. Additional fees depend on the complexity of the matter and are agreed in advance where possible. Disbursements — for example FCDO Apostille fees or embassy legalisation — are charged separately and explained before work begins.
How do I get a quotation?
Send the documents (or a clear description) and the country where they will be used. A quotation is based on the information available at the time.
How do I book?
Phone 01419451917 or email info@ramsay-solicitors.com. A client registration form can be sent in advance so the meeting runs smoothly.
How can I pay?
Payment may be made by bank transfer, cash, or invoice by prior arrangement.
Do we need to meet in person?
Usually yes. Meetings are strictly by appointment. Remote or electronic options may be available for some matters — ask when you book.
What should I bring?
Bring the documents to be notarised unsigned (the notary must normally witness your signature), your current passport or other official photo ID, and recent proof of your UK address such as a utility bill.
What is an Apostille?
An Apostille is an official certificate issued by the UK Foreign, Commonwealth & Development Office. It confirms that the notary’s signature and seal are genuine so the document can be relied on in other countries that accept Apostilles.
What is legalisation?
Legalisation is the process by which a government authority confirms the authenticity of a notary’s signature or seal. Some countries (for example outside the Hague Convention) also require a further stamp from their embassy or consulate after the Apostille stage.
How long does the process take?
Most notarial acts can be completed at a short face-to-face meeting. If an Apostille or consular legalisation is required, documents may need further processing. Timescales are confirmed once the documents have been reviewed.
Who regulates the practice?
The practice is regulated through the Faculty Office of the Archbishop of Canterbury and is covered by professional indemnity insurance and a formal complaints procedure. See the Complaints page for full details.
Typical steps
- Receive and review your instructions and any overseas requirements
- Confirm what is needed (notarisation, translation, Apostille, consular stamp)
- Provide an estimate of costs and likely timescales
- Meet to verify identity, capacity and that you understand the documents
- Prepare the notarial certificate and complete any further legalisation
- Return the documents by secure post or courier, or hold for collection
Concerns about service
My governing body is the Law Society of Scotland. The Law Society of Scotland is responsible for the admission and registration of Notaries.
All complaints start at the Scottish Legal Complaints Commission (SLCC). If the complaint is about conduct, it will be referred to us. If the complaint is about service, it is dealt with by the SLCC.
### **Our conduct complaints process**
Our process is designed to ensure all complaints are investigated thoroughly and in an open and transparent manner.
#### **Initial assessment stage**
When we receive a complaint from the SLCC, it is allocated to a Reporter to the Professional Conduct Sub Committees (PCSC). It may be necessary at this early stage for the reporter to request additional information from any of the parties involved. The solicitor is informed of the issues under investigation and is given the opportunity and time to respond.
#### **Investigation stage**
The reporter carries out the investigation by gathering all the evidence and information from the complainer, solicitor and any other relevant sources.
#### **Report stage**
At the end of the investigation, a written report is prepared. The report includes recommendations based on the evidence found during the investigation.
Both parties have an opportunity to comment at this stage.
Any comments and a supplementary report are submitted with the main report to one of our Professional Conduct Sub Committees.
Read More at The Law Society of Scotland
**Other contacts**
Redress Information
My professional indemnity insurance is in the sum of £1,000,000 (One million pounds)